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Specialist, Graduate Admissions

Apply now Job no: 495416
Work type: Full Time
Location: Jacksonville (Main Campus)
Categories: Staff


Graduate Admissions

Requested Start Date:

October 11, 2021

Normal Work Schedule:

Mon-Fri, 8:00 am – 4:30 pm, some evenings and weekends required

Job Summary:

The Graduate Admissions Specialist is responsible for the processing of graduate applications for graduate and doctoral programs, verification of students’ academic history, program entry dates, and ensuring accurate recording of student information in the Banner System. This position serves as the initial point of contact for students, faculty, staff, and other constituencies; responds to routine inquiries; and disseminates information about the services offered by Graduate Studies. The Graduate Admissions Specialist attends graduate student recruiting fairs, tabling opportunities, and other recruiting/public relations events as needed, representing JSU Graduate Studies.

Essential Functions:

  • Responds to routine inquiries and disseminates information about the services offered by Graduate Studies. 
  • Provides support to Graduate Studies by serving as the initial point of contact for staff, faculty, students and other constituencies.
  • Assists in the compilation and coordination of data for reports.
  • Maintains communication (via email and telephone) with applicants concerning required documentation for the application process.
  • Scans documents for each student into the student’s Web Xtender file.
  • Provides support in preparing and distributing appropriate letters to students (e.g. Acknowledgement, Acceptance, Denial, Plans to Pursue, Enrolled, Good Standing, Background Check Letter, TC Expiring and Transient).
  • Verifies that all background screening processes are complete and results are acceptable for admission. 
  • Processes Change of Major request forms
  • Assists in communicating with and forwarding completed student files to appropriate faculty/college, and/or State agency. Essential Edit Remove Maintains filing systems according to departmental protocol; files may either be hard copy or computer-based; verifies the accuracy of processed data.
  • Maintains inventory of office supplies and materials.
  • Accesses Georgia Certification system and print Georgia student’s teaching certificates as required.
  • Attends graduate student recruiting fairs, tabling opportunities, and other recruiting/public relations events as needed, representing JSU Graduate Studies.
  • Processes graduate and doctoral students’ applications and verifies students’ information is recorded in each student’s Banner record.
  • Performs other duties as assigned.

Required Minimum Qualifications:

  • High school diploma or equivalent
  • At least three (3) years full time equivalent experience in clerical or administrative support, and some experience involving electronic record keeping
  • Valid drivers license

Preferred Qualifications

  • Bachelor's Degree preferred.
  • Knowledge of Ellucian Banner.

Required Documents:

  1. Cover Letter
  2. Resume

Clery Notice: In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Jacksonville State University Police provide information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three calendar years. The JSU Annual Campus Security and Fire Report is available online at:

Equal Employment Opportunity: JSU is an Equal Employment, Equal Opportunity, and Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, genetic information, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Advertised: Central Daylight Time
Applications close: Central Daylight Time

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