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Graduate Administrative Assistant - English Department, Writing Center (Fall 2022 - Spring 2023)

Apply now Job no: 495940
Work type: Graduate Administrative Assistant
Location: Jacksonville (Main Campus)
Categories: Student Employment

Department:

English

Essential Functions:

The duties of the Graduate Administrative Assistant, under the supervision of the faculty and/or staff, may include assisting faculty and/or staff, as well as other academic support duties, and departmental operational needs, and other associated and clerical duties as assigned.

 

Positions will be filled based on individual applicant’s skills, qualification and departmental needs.

 

Scholarship: 6-9 graduate semester hours of tuition and the general university fee (maximum of $4,100)

 

Stipend: Max of $2,380 per semester. $7.25 per hour with a max of 20 hours per week. Student compensation is based on the number of hours worked, and students must clock in and clock out for each shift. Biweekly payroll over the course of the term.

 

Job Description: Writing consultants have the opportunity to hold interactive writing appointments with student writers from all disciplines on various writing projects such as essays, speeches, proposals, multimodal projects, etc. Consultants must understand the structure of topic sentences, thesis statements, paragraphs, and essays along with essay knowledge. Writing consultants should have a good understanding of grammar and mechanics as well. Knowledge in various rhetorical modes and types (e.g. literary reviews, analyses, blogs, websites, presentations, etc…) is beneficial. Consultants will develop key skills such as communication, cooperation, and leadership. Consultants will also have the opportunity to specialize in types of writing and citation styles.

 

If you choose to apply for employment as a graduate student at JSU, your transcripts and letters of recommendation will be reviewed by personnel from the units who have posted a graduate administrative assistantship position.

Duties and Responsibilities:

  • Complete up to 20 hours of face-to-face/online tutoring per week during the semester/term.
  • Complete assigned trainings.
  • Work with writers during any step of the writing process: prewriting, drafting, revising, and editing.
  • Work with writers from various departments within the university.
  • Guide writers through sentence-level grammatical revisions when necessary.
  • Guide writers through necessary citation methods.
  • Guide writers through developing various multimodal projects (e.g. posters, infographics, presentations, speeches, blogs, video essays, etc…).
  • Basic proficiency with Microsoft Office Suite (Word, Excel, and PowerPoint).
  • Assist with Writing Center social media.
  • Be positive and encouraging to student writers.
  • Follow guidelines and procedures set-up by the Writing Center Coordinator.
  • Behave in an ethical and professional manner.
  • Maintain confidentiality in compliance with the Family Educational Rights and Privacy Act (FERPA).
  • Keep accurate records of student consultations.
  • Assist students in scheduling appointments as needed.
  • Assist in training new consultants as needed.
  • Attend meetings and training sessions as scheduled.
  • Develop materials and resources for the website.
  • Other duties as assigned.

Minimum Qualifications:

  • Must be classified as a degree-seeking graduate student at JSU.
  • Must be actively enrolled in a graduate degree program at JSU during the assistantship semester.
  • If a new student, must be admitted to a degree program.
  • Must be actively enrolled in required coursework towards the degree. The Graduate Assistantship will not pay for courses that are not in the degree program plan of study/checklist.
  • Have completed EH 101 & 102 (or equivalent course) with a grade of A.
  • A current GPA of 3.5 or above.
  • A working knowledge of the writing process and various rhetorical styles.
  • Familiarity in locating and documenting reliable and credible sources.
  • Familiarity with MLA/APA citation styles. Other styles are a bonus.

Note: If a student is classified as a graduate student and is required to take undergraduate courses for the graduate degree (foundation courses, undergraduate deficiency courses, etc.), the Graduate Assistantship will only pay for these courses if they are documented as required courses via memo from the student’s advisor to the Director of Graduate Studies.

  • Must hold the minimum required GPA for the student’s enrolled degree program.
  • During the assistantship semester, must be enrolled at JSU in six to nine (6-9) graduate semester hours in a fall or spring semester or six to nine (6-9) graduate semester hours in a full summer term. (Full summer term = May, June, and July). An exception to this requirement may be made by the Director of Graduate Studies, under the following circumstances:

If a student is classified as a graduate student and is required to take undergraduate courses for the graduate degree (foundation courses, undergraduate deficiency courses, etc.). The Graduate Assistantship will only pay for these courses if they are documented as required courses via memo from the student’s advisor to the Director of Graduate Studies.

If a student has made satisfactory progress toward obtaining the graduate degree and needs fewer than six (6) graduate semester hours available to complete the degree, the student may be considered for an assistantship.

If a student will hold a Graduate Teaching Assistantship during a summer term, the student may be allowed to enroll in fewer than six (6) graduate hours to be considered for the assistantship, as long as the courses are required for the degree.

  • Must not be holding another campus job.
  • A graduate assistant is prohibited from accepting, receiving, or being credited for other forms of tuition scholarships or waivers from the University. Scholarships from sources outside of the University and the JSU employee benefit of tuition assistance will both be permitted.
  • If the student has previously held a Graduate Assistantship position at JSU, the student must have fulfilled all duties and complied with all policies to be considered for another Graduate Assistantship.
  • It is preferred that a Graduate Teaching Assistant not teach and take a class during the same summer term. Any student wanting to teach and take a class in the same summer term must be granted permission by his/her advisor and the Director of Graduate Studies prior to enrolling in the course. Requests should be sent via e-mail.
  • It should be noted that the graduate assistantship tuition scholarship may affect the amount of federal financial aid for which students are eligible. The graduate assistant will be responsible for determining if there is any impact on eligibility of other financial aid programs.
  • Must complete FERPA training, Sexual Harassment training, and other training as required through JSU.
  • International graduate assistantships must be certified by the Director of the International House and Programs to perform duties and receive compensation.

Notice Regarding International Students:

  • All International Students must receive clearance for employment from the International House and Programs. 
  • Due to Visa requirements international students must be enrolled as a full-time JSU student and possess each of the following:

a.  Passport from their respective country.

b.  F-1 Student Visa or J-1 Exchange Student Visa.

c.  U.S. Customs Form I-94.

d.  Official photo identification.

e.  Official Social Security Card imprinted with “Valid for Work Only” or similar statement.       

Required Documents:

 

  • Cover Letter
  • Resume
  • Unofficial Transcript

Clery Notice: In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act,  https://clerycenter.org/policy-resources/the-clery-act/ the Jacksonville State University Police provide information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three calendar years. The JSU Annual Campus Security and Fire Report is available online at: http://jsu.edu/police/docs/CleryAnnualReport.pdf

 

Equal Employment Opportunity: JSU is an Equal Employment, Equal Opportunity, and Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, genetic information, national origin, disability status, protected veteran status, or any other characteristic protected by law.

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