JSU has created innovative policies and programs that give our employees the freedom to focus on their families while advancing their careers.
Our policies also recognize the changing definitions of family - from blended families, adopted families, and same-sex domestic partnerships, to the demands of caring for aging parents.
Graduate Administrative Assistant - Curriculum and Instruction
Job no: 496162
Work type: Graduate Administrative Assistant
Location: Jacksonville (Main Campus)
Categories: Student Employment
A Graduate Administrative Assistant (GAA) assists administrative staff with collecting, organizing, and analyzing various types of data or information, assist with special projects and other duties assigned by the unit’s supervisor and/or appropriate faculty and/or staff. Stipend: $8.25 per hour with a max of 20 hours per week for a total of 16 weeks. Student compensation is based on the number of hours worked, and students must clock in and clock out for each shift. Biweekly payroll over the course of the term.
Scholarship: 6-9 graduate semester hours of tuition and the general university fee (maximum of $4,100)
- Clerical duties include: Scheduling meetings and appointments, answering phones, receive and sort departmental mail, scan and copy documents, and other clerical duties as assigned.
- Verify faculty travel request.
- Attend departmental meetings and take accurate meeting notes.
- Perform data collection and research for faculty and administrative reports.
- Organize data while using spreadsheets.
- Review and assist with processing of internship and practicum paperwork.
- Assist with grading papers as well as assist with other duties as assigned to help meet the needs of the department.
Graduate Assistantship Qualifications:
- Must be classified as a degree-seeking graduate student at JSU.
- Must be actively enrolled in a graduate degree program at JSU during the assistantship semester.
- If a new student, must be admitted to a degree program.
- Must be actively enrolled in required coursework towards the degree. The Graduate Assistantship will not pay for courses that are not in the degree program plan of study/checklist.
Note: If a student is classified as a graduate student and is required to take undergraduate courses for the graduate degree (foundation courses, undergraduate deficiency courses, etc.), the Graduate Assistantship will only pay for these courses if they are documented as required courses via memo from the student’s advisor to the Director of Graduate Studies.
- Must hold the minimum required GPA for the student’s enrolled degree program.
- During the assistantship semester, must be enrolled at JSU in six to nine (6-9) graduate semester hours in a fall or spring semester or six to nine (6-9) graduate semester hours in a full summer term. (Full summer term = May, June, and July). An exception to this requirement may be made by the Director of Graduate Studies, under the following circumstances:
If a student is classified as a graduate student and is required to take undergraduate courses for the graduate degree (foundation courses, undergraduate deficiency courses, etc.). The Graduate Assistantship will only pay for these courses if they are documented as required courses via memo from the student’s advisor to the Director of Graduate Studies.
If a student has made satisfactory progress toward obtaining the graduate degree and needs fewer than six (6) graduate semester hours available to complete the degree, the student may be considered for an assistantship.
Notice Regarding International Students:
- All International Students must have a valid immigration status
- Due to Visa requirements international students must be enrolled as a full-time JSU student and possess each of the following:
- Passport from their respective country.
- F-1 Student Visa or J-1 Exchange Student Visa.
- U.S. Customs Form I-94.
- Official photo identification.
Official Social Security Card imprinted with “Valid for Work Only” or similar statement
- Cover Letter
- Unofficial Transcript
Clery Notice: In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, https://clerycenter.org/policy-resources/the-clery-act/ the Jacksonville State University Police provide information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three calendar years. The JSU Annual Campus Security and Fire Report is available online at: http://jsu.edu/police/docs/CleryAnnualReport.pdf
Equal Employment Opportunity: JSU is an Equal Employment, Equal Opportunity, and Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, genetic information, national origin, disability status, protected veteran status, or any other characteristic protected by law.
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