Department:

College of Arts, Humanities, and Sciences

Requested Start Date:

April 1, 2026

Annual Salary:

$45,000.00 commensurate with experience

Normal Work Schedule:

8:00 am - 4:30 pm Monday - Friday

Job Summary:

The Administrative Associate processes and maintains relatively complex office records, reports, and materials. Performs clerical and administrative tasks of greater difficulty and with more independence, but within guidelines established by precedents and college policies. May supervise others on more routine details. While learning, the administrative associate works under close supervision. This post has routine, personal contact with customers and the general public, providing standard information and occasionally explaining methods, procedures, services and activities of unit.

Duties and Responsibilities:

• Receives, screens and routes visitors, answers routine inquiries by phone, email, or in person or refers to the appropriate person. Presents a professional appearance while representing the University with internal and external clients.
• Receives, sorts according to content, and distributes mail; organizes correspondence requiring attention of supervisor; independently answers correspondence requesting standard information or materials; may modify form letters to apply to various situations; completes routine forms.
• Compiles data and creates/maintains reports, tables, charts, databases, and other documents.
• Establishes and maintains filing systems.
• Takes general notes and minutes of meetings or conferences.
• Manages multiple budgets.
• Makes simple mathematical calculations.
• Prepares contracts, specifications, or other forms requiring precise knowledge of methods, procedures, policies, or other information.
• Maintains an inventory of office supplies and lab materials.
• Assists in processing travel authorization and reimbursement forms.
• Performs other related duties as assigned.

Required Minimum Qualifications:

• High School diploma or equivalent, and
• At least five (5) years experience in an administrative clerical role

Required Documents:

1. Cover Letter
2. Resume

Employee Benefits:

JSU strives to provide a great quality of life to our employees through an attractive, competitive benefits package for our full-time faculty and staff. These benefits enhance your salary as a JSU employee and are part of your total compensation package.  Benefits include:

• Retirement Plans
  • Alabama Teacher’s Retirement System (TRS)
  • RSA-1 Deferred Compensation
  • 403-B Retirement Annuity (TIAA)
• Health Insurance
  • Medical (PEEHIP)
  • Optional plans:  vision, dental, flexible spending plan, dependent care, cancer and hospital indemnity
• Long-term disability and life insurance
• Tuition assistance
• Paid and unpaid leave
• Employee Assistance Program
• Prescription assistance

For additional information regarding benefits, please visit our website.

Clery Notice: In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act,  https://clerycenter.org/policy-resources/the-clery-act/ the Jacksonville State University Police provide information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three calendar years. The JSU Annual Campus Security and Fire Report is available online at: https://www.jsu.edu/police/docs/cleryannualreport.pdf

Equal Employment Opportunity: Jax State is an Equal Employment and Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, genetic information, national origin, disability status, protected veteran status, or any other characteristic protected by law.