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JSU has created innovative policies and programs that give our employees the freedom to focus on their families while advancing their careers. Our policies also recognize the changing definitions of family - from blended families, adopted families, and same-sex domestic partnerships, to the demands of caring for aging parents.

Career Specialist

Apply now Job no: 493746
Work type: Full Time
Location: Jacksonville (Main Campus)
Categories: Staff

Department:

Career Services

Requested Start Date:

October 1, 2018

Pay Range:

$34,000.00-$38,000.00

Normal Work Schedule:

8:00 am – 4:30 pm Monday-Friday, some evenings and weekends required

Job Summary:

The Career Specialist solicits regional businesses for job leads and scheduling of interviews for registered students and alumni, and collects, organizes, analyzes, and prepare reports on the status of experiential learning work assignments. The Career Specialist will manage daily program operations, develop program/policy procedure, conduct program assessment and evaluation, and participate in meeting strategic initiatives.  The Career Specialist collaborates with Career Services staff to coordinate and manage special events that connect JSU students with companies for networking and/or hiring purposes, employment related events and training; emphasis is placed on internships and effective searches for career related positions while assisting students in developing post graduate plans by providing resources and opportunities to encourage career exploration and self-assessment.

Essential Functions:

  • Trains students 1:1 on the federal resume writing & application process and the federal job search process to include the Pathways and Recent Graduates program.
  • Conducts 1:1 federal resume writing appointments and the federal job search process, upon request.
  • Participates in career preparation programming, to include after hours and often times after 4:30/close of business (ex:  career fairs, etc).
  • Collaborates with the Career Services team to plan events & execute event logistics.
  • Manages event volunteers, such as:  Ambassadors.
  • Participates in Orientation Browse Sessions, Preview Days and other promotional opportunities targeting potential students of the university.
  • Maintains appointment notes in GradesFirst following each appointment (paperless).
  • Accepts cross training on all aspects of the office & university operations.
  • Participates in expos to inform employers and the community about Career Services and any other university departments relevant to the event and the population it serves.
  • Held accountable for following and maintaining the upkeep of department policies and procedures/Standard Operating Procedures (SOP).
  • Administer employer welcome messages/company website/logo during on-campus interviews (interview room LCD screen).
  • Performs other duties as assigned.
  • Coordinates federal application tutorials/workshops and marketing materials available electronically, in collaboration with the Career Services staff. 
  • Coordinates and/or conducts special classes, workshops and seminars designed to educate students in career related programs for students.
  • Plan site visits to include campus, local and regional employers.  Maintains and develops new relations, promotes programs and services with an emphasis on experiential learning, talent pipeline development, on-campus interviews, and teach the latest trends of business correspondence and interviewing skills.
  • Takes appointments and walk-in requests for help with 1:1 internship, co-op, part-time or job shadowing searches.
  • Coordinates federal application tutorials/workshops and marketing materials available electronically, in collaboration with the Career Services staff.
  • Directs non-JSU students to the Anniston Career Center in Anniston, AL; shares resources with graduates of the university in Career Services office.
  • Assists in publishing a webinar series of career preparation tutorials to be uploaded on the Career Services website.
  • Serves as the Employer Relations liaison and the primary point of contact for JLink.  Presents JLink training to employers, students and graduates of the university.
  • Develops service publications/promotional materials with Marketing Services to design marketing material for employers.  Produces instructional materials for students, such as:  tangibles for career programming for academic year to include an:  postcard, posters, yard signs, and banners.
  • Forms partnerships with academic departments to frame learning outcomes that attain both academic and professional objectives.  Works collaboratively with faculty to identify and manage students interested in experiential education.  Coordinates and/or conducts special classes, workshops and seminars designed to educate students in career related positions.
  • Creates and maintains relationships with schools and other community organizations in order to further the outreach efforts of the department.  Acts as a recruiter/ambassador for the university when visiting schools.
  • Calculate the intern and co-op conversion rate.
  • Attend chamber events, such as Business and Biscuits, Business After Hours, etc.
  • Act as the point of contact for the online job management database, JLink (Symplicity); handle all inquiries over the phone, in person, and via email as it relates to JLink; bring awareness of system updates; design and implement training opportunities to faculty/students/employers/graduates of the university; approve/promote/follow-up on postings; register, set-up and coordinate webinar training; administer system upgrades; populate user interface with supplemental documentation used in Career Services, such as teaching resume writing, cover letter writing, professional correspondence, experiential education, and any other resources to help students with career preparation; ensure up-to-date event information and workshop dates are viewable to users in JLink; ensure the academic departments are aware of the position postings in Jlink related to their programs.
  • Set up job shadow sites and observation (hours) sites for students to choose from when exploring careers.
  • Create and distribute resources related to co-op and internship sites, for students, organized by major and classification.
  • Coordinates on-campus interview opportunities for students/graduates of the university with prospective employers.
  • Develops and implements career education programming to meet students’ needs, such as, but not limited to “How to Search and Prepare for Co-Op and Internships” seminars.
  • Refers corporate resume editing, cover letters and other professional documentation or e-documents for students to Career Advisor.

Required Minimum Qualifications:

  • Bachelor’s degree, and
  • One (1) year of full-time experience managing a cooperative education program, career counseling, working in higher education, placement or human resources
  • Valid drivers' license

Preferred Qualifications:

  • Bachelor’s degree in counseling psychology, developmental psychology, educational psychology, counselor education, sociology, human resources or related degree

Required Documents:

  1. Cover Letter
  2. Resume
  3. Transcript

Additional Information:

Supplemental Questions: None

Clery Notice: In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act http://clerycenter.org/summary-jeanne-clery act, the Jacksonville State University’s Police provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The JSU Annual Campus Security and Fire Report is available online at: www.jsu.edu/police/docs/AnnualReport.pdf

Equal Employment Opportunity: JSU is an Equal Employment, Equal Opportunity, and Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, genetic information, national origin, disability status, protected veteran status, or any other characteristic protected by law.

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