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Secretary II, MCIS

Apply now Job no: 495051
Work type: Full Time
Location: Jacksonville (Main Campus)
Categories: Staff

Department:

Mathematical Computing Info Science   

Requested Start Date:

March 31, 2021

Normal Work Schedule:

8:00 am – 4:30 pm, Monday - Friday

Job Summary:

The Secretary II performs administrative support to the MCIS department. This position creates and maintains records, reports, and materials within guidelines established by precedents and departmental policies. This position has routine, personal contact with customers and the general public, providing standard information and occasionally explaining methods, procedures, services and activities of unit.

Essential Functions:

  • Receives, screens and routes visitors, answers routine inquiries by phone, email, or in person or refers to the appropriate person. Presents a professional appearance while representing the University with internal and external clients.
  • Receives, sorts according to content, and distributes mail; organizes correspondence requiring attention of supervisor; independently answers correspondence requesting standard information or materials; may modify form letters to apply to various situations; completes routine forms.
  • Creates reports, tables, charts, minutes and other documents.
  • Maintains calendars for personnel, student workers, labs and meeting rooms.
  • Assists in budget preparation; monitors expenditures; creates purchase requisitions, direct vouchers, and fund transfers.
  • Verifies student information and keeps academic records current. 
  • Supervises student workers; trains and orients new staff members.
  • Records verbal and numerical data such as personnel and payroll information.
  • Reviews the work of others for accuracy and correctness; makes recommendations for revisions. 
  • Inventories and stocks office supplies; orders computers, furniture, etc. as needed.
  • Prepares contracts, specifications, or other forms requiring precise knowledge of methods, procedures, policies, or other information.
  • Arranges conferences, meetings, and travel for supervisor, faculty and guests.
  • Performs other duties as assigned.

Required Minimum Qualifications:

  • High School diploma or equivalent
  • At least two (2) years full time equivalent experience in clerical or administrative support

Required Documents:

  1. Cover Letter
  2. Resume

Additional Information: None

Supplemental Questions: None

Clery Notice: In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act,  https://clerycenter.org/policy-resources/the-clery-act/ the Jacksonville State University Police provide information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three calendar years. The JSU Annual Campus Security and Fire Report is available online at: http://jsu.edu/police/docs/CleryAnnualReport.pdf

Equal Employment Opportunity: JSU is an Equal Employment, Equal Opportunity, and Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, genetic information, national origin, disability status, protected veteran status, or any other characteristic protected by law.

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