Department:

Alumni Engagement

Anticipated Start Date:

February 1, 2025

Annual Salary:

Up to $48,000.00, commensurate with experience

Normal Work Schedule:

Monday - Friday, 8:00 a.m. - 4:30 p.m., some evening and weekends may be required for special events

Job Summary:

The Event Coordinator is responsible for coordinating high-quality events for Jax State, our alumni networks, and the alumni association. The Event Coordinator will work with the Director of Alumni Engagement, the Assistant Director of Alumni Engagement, and the Associate Director of Annual Giving to maximize alumni, community, student, faculty, and staff engagement. The Alumni Events Coordinator is responsible for the planning, implementation, and logistical support for all functions, special events, and programs (either on or off campus) facilitated or sponsored on behalf of the Alumni Engagement Office, from inception to completion. Position will be expected to attend all events. This position will involve occasional evening and weekend commitments as well as travel.

Duties and Responsibilities:

• Assists with planning and executing special engagements and events
• Organizes logistics of events, to include researching appropriate event venues and other needs
• Assists with coordinating promotional materials and invitations
• Organizes detailed lists of attendees
• Works collaboratively with the alumni engagement team to widen participation of alumni to help foster interaction between alumni and the Jax State Community
• Coordinates a balanced program of events to enhance the scope of Jax State across all platforms to reach and engage our alumni
• Performs high level administrative and technical support duties
• Negotiates and secures rental of equipment, supplies, and materials needed to facilitate events and programming
• Conducts final inspections on the day of the event to ensure everything adheres to the established guidelines and standards
• Assesses overall success of events
• Maintains a comprehensive events calendar
• Supports JSU’s brand as the “Friendliest Campus in the South”
• Performs other duties as assigned.

Required Minimum Qualifications:

• Bachelor's Degree
• Minimum one (1) to two (2) years' experience (volunteer organizations accepted) in hospitality, event planning, public relations, communications in industry, corporate, non-profit, or higher ed.

Preferred Qualifications:

• Bachelor’s Degree in hospitality, event planning, public relations, or communications
• Two (2)- Four (4) years’ experience in industry or higher education
• Extensive knowledge of fundamental concepts, practices, and procedures of event planning and coordination
• Ability to work effectively and make informed decisions
• Outstanding vendor management, logistics, organizational, and time management skills

Required Documents:

1. Cover Letter
2. Resume
3. Unofficial Transcript (official required upon hire)

Employee Benefits:

JSU strives to provide great quality of life to our employees through an attractive, competitive benefits package for our full-time faculty and staff. These benefits enhance your salary as a JSU employee and are part of your total compensation package.  Benefits include:

• Retirement Plans
• Alabama Teacher’s Retirement System (TRS)
• RSA-1 Deferred Compensation
• 403-B Retirement Annuity (TIAA)
• Health Insurance
• Medical (PEEHIP)
• Optional plans:  vision, dental, flexible spending plan, dependent care, cancer and hospital indemnity
• Long-term disability and life insurance
• Tuition assistance
• Paid and unpaid leave
• Employee Assistance Program
• Prescription assistance

For additional information regarding benefits, please visit our website.

Clery Notice: In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act,  https://clerycenter.org/policy-resources/the-clery-act/ the Jacksonville State University Police provide information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three calendar years. The JSU Annual Campus Security and Fire Report is available online at: http://jsu.edu/police/docs/CleryAnnualReport.pdf

Equal Employment Opportunity: JSU is an Equal Employment, Equal Opportunity, and Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, genetic information, national origin, disability status, protected veteran status, or any other characteristic protected by law.