Department:

Center for Manufacturing Support

Requested Start Date:

April 1, 2025

Normal Work Schedule:

8:00 a.m. - 4:30 p.m., Monday – Friday

Salary:

$53,880.00

Job Summary:

This role combines administrative support with operational duties, including job quoting, invoicing, production tracking, inventory management, order processing, training schedule development, and social media management. The ideal candidate will be a detail-oriented self-starter capable of managing multiple tasks and projects simultaneously.

Duties and Responsibilities:

Administrative Support:

• Perform general administrative tasks such as budget preparation, monitors expenditures; creates purchase requisitions, direct vouchers, and fund transfers.
• Supervises student workers; trains and orients new staff members.

Job Quoting and Invoicing:

• Prepare accurate job quotes for clients in a timely manner.
• Generate and send invoices, ensuring all billing information is correct.
• Follow up on outstanding invoices and coordinate with the finance department as needed.

Production Tracking:

• Create Job Travelers for Manufacturing projects.
• Monitor the progress of jobs through the shop to ensure timely completion.
• Coordinate with production staff to address any delays or issues.
• Provide regular updates to Director on job statuses.

Inventory and Ordering:

• Maintain inventory levels of consumable materials required for industry projects.
• Place orders for consumables and other materials based on project needs.
• Process orders from engineers, ensuring specifications and timelines are met.

 Training Coordination:

• Develop and maintain the company's training schedule.
• Coordinate training sessions, including logistics, materials, and participant communication.
• Track employee training progress and maintain training records.
• Print and distribute certifications upon completion of training programs

 Social Media Management:

• Manage and update the company's social media accounts to enhance visibility.
• Create and schedule engaging content aligned with goals.
• Monitor social media engagement and respond to comments or inquiries.

Performs other duties as assigned. 

Required Minimum Qualifications:

• Bachelor's degree in Business Administration, Operations Management, or related field or four years of relevant experience.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Experience with social media platforms and basic content creation.
• Exceptional organizational and multitasking skills.
• Strong communication skills, both written and verbal.
• Ability to work independently and collaboratively within a team.
• Attention to detail and problem-solving abilities.

Preferred Qualifications:

Two (2) years of experience in a Manufacturing role.

Required Documents:

1. Cover Letter
2. Resume
3. Unofficial Transcripts (official required upon hire)

Employee Benefits:

JSU strives to provide great quality of life to our employees through an attractive, competitive benefits package for our full-time faculty and staff. These benefits enhance your salary as a JSU employee and are part of your total compensation package. Benefits include:

• Retirement Plans
• Alabama Teacher’s Retirement System (TRS)
• RSA-1 Deferred Compensation
• 403-B Retirement Annuity (TIAA)
• Health Insurance
• Medical (PEEHIP)
• Optional plans:  vision, dental, flexible spending plan, dependent care, cancer, and hospital indemnity
• Long-term disability and life insurance
• Tuition assistance
• Paid and unpaid leave
• Employee Assistance Program
• Prescription assistance

For additional information regarding benefits, please visit our website.

Clery Notice: In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act,  https://clerycenter.org/policy-resources/the-clery-act/ the Jacksonville State University Police provide information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three calendar years. The JSU Annual Campus Security and Fire Report is available online at: https://www.jsu.edu/police/docs/cleryannualreport.pdf

Equal Employment Opportunity: JSU is an Equal Employment, Equal Opportunity, and Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, genetic information, national origin, disability status, protected veteran status, or any other characteristic protected by law.