Department:

Institutional Research & Effectiveness

Normal Work Schedule:

8:00 am - 4:30 pm Monday - Friday

Salary:

$30,100.00 - $36,000.00

Job Summary:

The Administrative Associate processes and maintains relatively complex office records, reports, and materials. Performs clerical and secretarial work of greater difficulty and with more independence, but within guidelines established by precedents and departmental policies. Under limited supervision, provides operational coordination, day-to-day administrative support, and project management for the department(s) or operational unit(s). Develops and manages projects to help achieve the mission and goals of the department(s)/unit(s). Serves as the primary point of contact for internal and external constituencies. Oversees the planning of meeting and events. May have department or unit based budgetary responsibilities with oversight from supervisor. Reports to the Assistant Vice Provost of Institutional Research and Effectiveness and is a shared position with the Graduate School.

Duties and Responsibilities:

• Receives, screens and routes visitors, answers routine inquiries by phone, email, or in person or refers and copies the appropriate personnel. Presents a professional appearance while representing the University with internal and external clients.
• Receives, sorts according to content, and distributes mail; organizes correspondence requiring attention of supervisor; independently answers correspondence requesting standard information or materials; may modify form letters to apply to various situations; completes routine forms.
• Monitors all department budget accounts. Makes financial inquiry, monitors contracts, commits funds, and maintains budget file to keep the AVP advised of current balances, reconciles purchasing card transactions.
• Creates reports, tables, charts, minutes and other documents.
• Does minor editing and grammar correction, and ensures uniformity of style.
• Keep OIRE and AVP office calendars up to date. Advise the AVP of pending circumstances or events.
• Prepares contracts, specifications, or other forms requiring precise knowledge of methods, procedures, policies, or other information.
• Coordinates, oversees, and/or performs a wide variety of program support activities on behalf of the office and/or the AVP.
• Oversees and/or participates in the coordination, supervision, and completion of special projects and/or events.
• Schedules and prepares travel arrangements. Prepares and submits travel requisitions and expense vouchers. Assist in organizing, planning and scheduling events or visits as needed
• Coordinates and prepares materials for Department. Takes minutes and records Action Items for department meetings.
• Records verbal and numerical data such as personnel and payroll information.
• Inventories and stocks office supplies; orders computers, furniture, etc. as needed.
• Confirms accuracies of time sheets.
• Assists in other departments when needed to maintain excellent customer service for internal and external customers.
• Supports individual units within the department on various tasks and reports.
• Performs other duties as needed.

Required Minimum Qualifications:

• High School diploma or equivalent
• Two years full time equivalent experience in clerical or administrative support

Preferred Qualifications:

• Experience working directly with students and faculty

Required Documents:

1. Cover Letter
2. Resume

Employee Benefits:

JSU strives to provide great quality of life to our employees through an attractive, competitive benefits package for our full-time faculty and staff. These benefits enhance your salary as a JSU employee and are part of your total compensation package.  Benefits include:

• Retirement Plans
  • Alabama Teacher’s Retirement System (TRS)
  • RSA-1 Deferred Compensation
  • 403-B Retirement Annuity (TIAA)
• Health Insurance
  • Medical (PEEHIP)
  • Optional plans:  vision, dental, flexible spending plan, dependent care, cancer and hospital indemnity
• Long-term disability and life insurance
• Tuition assistance
• Paid and unpaid leave
• Employee Assistance Program
• Prescription assistance

For additional information regarding benefits, please visit our website.

Clery Notice: In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, https://www.clerycenter.org/the-clery-act the Jacksonville State University Police provide information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three calendar years. The JSU Annual Campus Security and Fire Report is available online at: http://jsu.edu/police/docs/CleryAnnualReport.pdf

Equal Employment Opportunity: JSU is an Equal Employment, Equal Opportunity, and Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, genetic information, national origin, disability status, protected veteran status, or any other characteristic protected by law.