Department:

Regional Inservice Center

Work Hours:

7:00 a.m. – 3:30 p.m. Monday - Friday

Anticipated Start Date:

July 1, 2025

Job Summary:

The Budget Analyst assists the Director of the In-Service Education Center by maintaining the multiple departmental budgets and performing day-to-day operational activities of the unit.

Duties and Responsibilities:

• Reviews annual budget proposal request requirements and documents received from the State for the coming fiscal year. 
• Researches and gathers information/data and identifies the exact resources allocated and funds spent by analyzing historical financial data; performs cost analysis, fiscal allocation and budget preparation. 
• Assembles formatted data and prepares preliminary analysis for multiple budgets and proposal preparation following different procedures and timelines. 
• Finalizes budgets and submits request of funds for approval to JSU’s Controller’s Office and appropriate State office. 
• Responsible for preparation for budget proposal materials and submission of preliminary and final budget proposals. 
• Executes the pre-award documents regarding the upcoming fiscal year projects/programs subcontract agreements for Inservice Education Center at JSU that are approved by the State office. 
• Develops expenditure forecasts and consistently monitors obligations and expenditures; prepares baseline budget and submits budget revisions to Inservice Education Center and proper JSU departments as needed; reconciles appropriation by source of funding. 
• Maintains data and systems for budget tracking, reporting, and generation of monthly and quarterly reports; collaborates with Controller’s Office related to funds availability, fund transfers, and budget compliance. 
• Prepares monthly invoices and compiles required financial documentation for multiple projects/programs and reports to the state office for reimbursements to JSU. 
• Directs the preparation of regular fiscal and special budget reports such as year-end closing reports, budget comparison reports, financial review questionnaire reports and YTD federal and match ledgers.  
• Serves as the lead contact for all financial related inquiries from State office regarding various budget proposals, monthly invoices, and financial closeout and reviews.  
• Consults with program director/state office personnel to ensure that budget adjustments are made in accordance with program changes. 
• Assures compliance with Federal, State, and local government administrative requirements related to pre-award and/or post-award sponsored project activities and negotiation of sponsored contract terms and conditions. 
• Compiles and manages fiscal year financial records for all sponsored projects and maintains per Federal Agency requirements. 
• Collaborates closely with funding organizations to develop and maintain partnerships and funding. 
• Prepares all the required financial related supporting documents/reports for financial reviews/audits, including annual Inservice/State Office/JSU financial reviews; responsible to participate in programs’ financial audit with internal/external auditors. 
• Keeps up-to-date with ongoing changes in financial reporting requirements and governmental accounting standards to ensure compliance with university and federal spending guidelines for all sponsored projects.  
• Provides technical guidance and recommendations on travel related issues; applied accounting and travel management policies/procedures to process travel authorizations and reimbursements. 
• Utilizes Banner Finance extensively to reconcile funds, complete reports, manage time keeping, purchase orders, and the Center’s budgets.
• Manages administrative tasks related to proposal development for grants and contracts. 
• Conducts analytical reviews of payroll; reports discrepancies to payroll. 
• Schedules sessions and processes professional development credit within the state software application for the region’s K-12 educators (15 school systems). 
• Maintains a schedule of usage and reservations for Inservice facilities/classrooms. 
• Coordinates hospitality for meetings, professional development activities, and other functions. 
• Performs other duties as assigned by the Inservice Director. 

Required Minimum Qualifications:

• Bachelor’s degree

OR

• Four (4) years full-time related experience

Required Documents:

1. Cover Letter
2. Resume
3. Unofficial Transcripts (official required upon hire)

Employee Benefits:

JSU strives to provide a great quality of life to our employees through an attractive, competitive benefits package for our full-time faculty and staff. These benefits enhance your salary as a JSU employee and are part of your total compensation package. Benefits include:

• Retirement Plans
• Alabama Teacher’s Retirement System (TRS)
• RSA-1 Deferred Compensation
• 403-B Retirement Annuity (TIAA)
• Health Insurance
• Medical (PEEHIP)
• Optional plans:  vision, dental, flexible spending plan, dependent care, cancer, and hospital indemnity
• Long-term disability and life insurance
• Tuition assistance
• Paid and unpaid leave
• Employee Assistance Program
• Prescription assistance

For additional information regarding benefits, please visit our website.

Clery Notice: In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act,  https://clerycenter.org/policy-resources/the-clery-act/ the Jacksonville State University Police provide information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three calendar years. The JSU Annual Campus Security and Fire Report is available online at: https://www.jsu.edu/police/docs/cleryannualreport.pdf

Equal Employment Opportunity: Jax State is an Equal Employment and Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, genetic information, national origin, disability status, protected veteran status, or any other characteristic protected by law.