Department:

International House and Programs

Requested Start Date:

September 29, 2025

Salary:

$32,600.00 -$36,000.00 commensurate with experience

Normal Work Schedule:

8:00 a.m. - 4:30 p.m., Monday – Friday with some evenings or weekends for special events

Job Summary:

Under the supervision of the Director of International House and Programs, the Administrative Assistant is responsible for coordinating budgets under the direction of the Director. Coordinates events and transportation throughout the year. Serves as the initial point of contact for staff, faculty, students, and other constituencies and responds to routine inquiries and disseminates information about the services of the International House & Programs office. 

Duties and Responsibilities:

• Receives, screens and routes visitors, answers routine inquiries by phone or in person or refers to the appropriate person. 
• Assists director in coordinating budgets and prepares detailed monthly reports.
• Manages transportation needs for international students in correlation with the airport shuttle company.
• Assists director in coordinating campus-wide cultural education events.
• Performs administrative office support as such sorts and distributes mail, maintains supply inventory, maintains files and arranges meetings, conferences and out of state and foreign travel.
• Prepares travel authorization and travel reimbursement for department staff - domestic and International. 
• Assists director with International House Board of Trustees Annual Business Meeting, Annual Luncheon, and coordinates the Annual Awards Banquet. 
• Submits request forms for reimbursements and deposits from International House Foundation Accounts. 
• Supervises student workers. 
• Completes student worker payroll. 
• Performs other duties as assigned.

Required Minimum Qualifications:

• High School Diploma or equivalent, and

• Two (2) years of full-time equivalent experience in clerical or administrative support.

Preferred Qualifications:

• Experience with departmental budgets
• Experience coordinating events
• Experience with Ellucian Banner

Required Documents:

1. Cover Letter
2. Resume

Employee Benefits:

JSU strives to provide a great quality of life to our employees through an attractive, competitive benefits package for our full-time faculty and staff. These benefits enhance your salary as a JSU employee and are part of your total compensation package.  Benefits include:

• Retirement Plans
• Alabama Teacher’s Retirement System (TRS)
• RSA-1 Deferred Compensation
• 403-B Retirement Annuity (TIAA)
• Health Insurance
• Medical (PEEHIP)
• Optional plans:  vision, dental, flexible spending plan, dependent care, cancer and hospital indemnity
• Long-term disability and life insurance
• Tuition assistance
• Paid and unpaid leave
• Employee Assistance Program
• Prescription assistance

For additional information regarding benefits, please visit our website.

Clery Notice: In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act,  https://clerycenter.org/policy-resources/the-clery-act/ the Jacksonville State University Police provide information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three calendar years. The JSU Annual Campus Security and Fire Report is available online at: https://www.jsu.edu/police/docs/cleryannualreport.pdf

Equal Employment Opportunity: Jax State is an Equal Employment and Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, genetic information, national origin, disability status, protected veteran status, or any other characteristic protected by law.